The Government of West Bengal, under the Department of Food and Supplies, has provided a streamlined method for including left-out family members in existing ration cards through Form No. 4. This is particularly applicable in situations where some members of a household possess valid ration cards, while others do not. By submitting Form 4, eligible applicants can ensure all family members are brought under the state’s Public Distribution System (PDS), which operates primarily through the Khadya Sathi scheme.
This form simplifies the process of ensuring inclusive food security and is vital for maintaining updated family details in the ration card database. Applicants can submit Form 4 through both online and offline methods.
Form No. 4: Summary Table of Key Information
| Category | Details |
|---|---|
| Form Name | Form 4 |
| Purpose | To add left-out family members to an existing ration card |
| Applicable Scheme | Khadya Sathi |
| Eligible Families | Households with existing digital ration cards for some members |
| Application Methods | Online via official portal; Offline via local rationing office |
| Authority | Department of Food and Supplies, Government of West Bengal |
| Related Service | Ration card correction, data update, new member addition |
| Required Documents | Aadhaar card, birth/marriage certificate, proof of residence, photographs |
Form 4: Importance in Ration Card Data Management
The Form 4 system is critical for families that require the inclusion of new or omitted members in their existing ration card. This includes new-born children, newly married spouses, or members whose data were missed during the initial issuance. It helps the government maintain accurate family records and ensures that all eligible individuals have access to subsidised food grains under the Khadya Sathi scheme.
Unlike ration card correction, which deals with modifying incorrect data like name, age, or address, Form 4 specifically addresses family member addition to a pre-existing ration card.
Form 4: Key Benefits for West Bengal Citizens
- Complete family inclusion in state PDS records.
- Seamless integration with Khadya Sathi for subsidized food grains.
- Eliminates the need for separate ration card issuance for individual members.
- Promotes accurate demographic data under the Food & Supplies Department.
- Supports quick verification and digital integration into the ration card database.
Form 4: Step-by-Step Online Application Process (2025 Update)
The Department of Food & Supplies has introduced a revised digital application system for Form 4 as of 2025. The following steps outline the official online procedure:
- Visit the Official Portal
Go to the Food Department website: https://food.wb.gov.in - Log In via OTP Verification
Click on “Citizen Login.” Enter your registered mobile number and complete OTP verification. - Select Form 4 Module
Navigate to the e-services section and select “Form 4 – Add Left-Out Member.” - Enter Ration Card Details
Provide the existing digital ration card number of your household. - Input New Member Information
Enter details like- Full name
- Aadhaar number
- Date of birth
- Relationship with head of the family
- Upload Supporting Documents
Upload scanned copies in PDF or JPEG format (size restrictions may apply). - Submit the Application
Review your entries for accuracy and submit the form. - Acknowledgement Generation
An Application Reference Number will be generated. Save it for tracking purposes. - Track Application Status
Use the “Track Application” feature on the same portal for updates.
Form 4: Offline Application Procedure
Citizens without digital access may apply through offline channels. Follow these steps:
- Obtain Form 4
Collect a physical copy from your nearest Rationing Office or BDO Office, or download and print it from the official website. - Fill Out the Form
Carefully enter the family and new member details in clear handwriting. - Attach Necessary Documents
Include photocopies of the following:- Current ration card
- Aadhaar card of the new member
- Birth or marriage certificate
- Recent passport-size photo
- Residential proof (electricity bill, voter ID, etc.)
- Submit to Local Office
Submit the completed application and documents to your local Food Inspector or rationing authority. - Verification & Acknowledgement
You will receive an acknowledgement slip. Officials may verify the information before approval.
Form 4: Required Documents Checklist
To ensure smooth processing, applicants should keep the following documents ready:
- Copy of existing ration card
- Aadhaar card of the member to be added
- Birth certificate (for minors) or Marriage certificate (for spouses)
- Proof of address (voter ID, utility bill, or rent agreement)
- Passport-sized photo of the new member
- Any additional documents required by the local rationing authority
Ensure all documents are self-attested before submission.
Form 4 vs Ration Card Correction
| Category | Form 4 | Ration Card Correction |
|---|---|---|
| Purpose | Add missing family members to an existing card | Fix errors in existing member details |
| Form Requirement | Form 4 | Correction form (Separate module on portal) |
| Eligibility | Existing cardholders with omitted members | Cardholders with incorrect data |
| Applicable Scheme | Khadya Sathi | Khadya Sathi |
While Form 4 is meant for adding new or missed members, ration card correction applies to updating incorrect information such as names, ages, or addresses.
Khadya Sathi Scheme Integration with Form 4
The Khadya Sathi scheme by the West Bengal Government ensures that more than 90% of the state’s population receives food grains at highly subsidized rates. Through Form 4, newly included family members automatically become beneficiaries of this program.
This integration plays a vital role in achieving the objective of “Food for All” in West Bengal. Ensuring timely inclusion via Form 4 safeguards the entitlement rights of every citizen.
Form 4: Official Contact Details and Support
For assistance regarding Form 4, citizens may contact the following:
- Official Website: https://food.wb.gov.in
- Toll-Free Helpline: 1800-345-5505
- Email Support: [email protected]
- Local Support: Visit your Block Development Office (BDO) or Rationing Office
Applicants are advised to avoid middlemen and always approach authorised government offices or the official portal for safe, transparent services.
Final Word on Form 4 Ration Card Service
The Form 4 application is an essential service introduced by the West Bengal Government to ensure that all family members are covered under the Khadya Sathi food distribution scheme. By providing both online and offline modes, the government has widened access for citizens across the state.
Applicants must verify their documents, follow the correct process, and stay informed through the official portal. The Department of Food and Supplies remains committed to inclusive and transparent food security administration across West Bengal.
Read More: Update Your West Bengal Ration Card Details Easily (Online & Offline Process)
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